ARTHUR KIDSTON MEMORIAL CAMP

POSITION DESCRIPTION

FINANCIAL ADMINISTRATOR

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Camp Kidston seeks a new Financial Administrator beginning no later than January 20, 2025.

 

Organization Overview

Arthur Kidston Memorial Camp, operating as “Camp Kidston”, is a year-round facility located on over 500 acres of water and woods in the northeast corner of Halifax Regional Municipality, on beautiful Long Lake. Camp Kidston has been offering summer camps for children aged 6-17 since 1966. Programming includes Christian development, lakeside supervised swimming and water activities, sports and games, arts and crafts, campfires, and out-trips. Welcome, inclusive, adventurous and affordable, about 300 children and youth benefit from a traditional camp experience each year. Visit campkidston.com for more info.

Arthur Kidston Memorial Camp is incorporated under the Societies Act of Nova Scotia and is a registered charity under the Income Tax Act. As such it is exempt from income tax and gifts to Camp Kidston are tax deductible. It is accredited by CANSPEI, the Camping Assoc. of Nova Scotia and PEI. The facility is governed by a volunteer Board of Directors, including the Financial Administrator.

Responsibilities of the Financial Administrator position combine those of Bookkeeper and Registrar for the Camp. The accounting system used is QuickBooks Online, while the camping software is Camp Brain. The Financial Administrator works closely with the Executive Director (ED), Board of Directors (including Marketing and HR sub-committees), Treasurer and Payroll Administrator.  The role requires about 4-6 hours per month of time, with spring being the busiest period, followed by November.  Fiscal year-end is October 31.  Currently, the Board meets the second Tuesday evening of each month.

 

Key responsibilities:

1. Ensure that all receipts and payments are recorded in QuickBooks; record appropriate adjustments to coding, accruals etc.

2.  Prepare monthly financial statements for the Treasurer, Board and Executive Director.

3. Working closely with the ED, oversee and monitor the payment processes for camp registration fees recorded in Camp Brain to ensure that all registration fees are collected.

4. Process regular accounts receivable and accounts payable, supporting the ED to liaise with customers and suppliers as necessary.

5. Record staff payroll in QuickBooks in conjunction with the Payroll Administrator.

6. Respond to correspondence on the admin@campkidston.com email on a timely basis.

7. Reconcile the bank account monthly, monitor cash flows and liaise with the East Coast Credit Union account manager as necessary.

8. Assist with the annual budget process by providing historical financial information.

9. Provide necessary source documents and information to facilitate the annual review process of the financial statements by a qualified accountant.

10. Assist with the development of policies and procedures as necessary and ensure that they are followed.

11. Produce annual tax certificates for charitable donations in accordance with CRA requirements.

12. Contribute to Board discussions and decision-making from a financial viewpoint.

13. The Financial Administrator reports to the Treasurer.

 

Ideal Skills and Experience

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Education and Certification:

• Certified Professional Bookkeeper (ideal)

• Bachelor’s degree in Accounting, Finance, or a related field (preferred)

• Relevant certifications (e.g., QuickBooks Certified ProAdvisor, Not-for-Profit Certificate I: Foundational Concepts) can be a plus.

• Equivalent experience in lieu of certification may be considered

 

Skills:

• Accounting Software: Proficiency in QuickBooks Online is essential.  Proficiency in other bookkeeping software may be considered, as most have similar functionality. Familiarity with Camp Brain (registration software) would be a bonus.

• MS Excel – advanced proficiency.  MS Office suite, Google suite. Elle Stephens (AISC employee) expenses

• Financial Reporting: Ability to prepare basic financial statements (income statement, balance sheet) for non-financial audiences. (Note: QuickBooks can create these)

• Accounts Receivable & Payable: Experience managing invoices, payments, collections, and disbursements.

• Payroll Processing: Understanding of payroll procedures and basic knowledge of Payworks, the payroll software (will be done in conjunction with a Payroll Administrator.)

• Banking & Reconciliations: Ability to reconcile bank statements and monitor cash flow.

• Communication & Customer Service: Strong written and verbal communication skills to interact with the Board, customers, suppliers, and the credit union.

• Organization & Attention to Detail: Meticulous with record-keeping and ensuring accuracy in financial transactions.

• Problem-Solving: Ability to identify and resolve discrepancies in financial data.

 

Experience:

• 2-4 years of experience in a financial role (e.g., bookkeeper, accounting assistant) is ideal.

• Non-profit experience is a plus, especially if familiar with charitable donation regulations.

 

Why Volunteer?

• Opportunity to contribute your financial skills to a worthwhile children’s cause

• Satisfaction of ensuring the camp's financial health and sustainability

• Potential to learn new skills, i.e. using Camp Brain and working directly with a Board

• Potential for professional development through workshops or training

• This role could offer valuable experience for someone in their early years of building a career in finance or accounting

• This role might be ideal for a retiree who wants to remain active in a working role

• Become part of the vibrant Camp Kidston community by networking with other volunteers and board members

• A  stipend to reflect the importance of this work will be available

 

 

For further information on the role or Camp Kidston, or to submit your cover letter and resume, please contact:

Carol McKnight, Treasurer (2024)  carolmcknight706@gmail.com

Or

Lisa Clements-Tidcombe, Chair (2024) chair@campkidston.ca